NextExhibitionLandscapes and Gardens Exhibition 2026Willway Yard

Terms

EXHIBITION TERMS & CONDITIONS

Bristol Plein Air Painters – Landscapes and Gardens (June 2026)

Updated 29th May 2026 by Helena Traill

1. Eligibility and Submission

  • Artists may submit up to three artworks for consideration.
  • Work must have been created within the last two years.
  • Submission does not guarantee selection, except where stated below.
  • Artists who have previously painted with the Bristol Plein Air Painters are guaranteed inclusion of one artwork, subject to meeting the criteria.

2. Artwork Requirements

  • All works must be painted (oil, acrylic, watercolour or similar).
  • There will be an opportunity to also show sketches or sketchbooks, if you are included in the exhibition. 
  • Subject matter should relate to landscapes, gardens, or nature, including work developed from plein air studies or studio practice.
  • Abstract works may be considered where they meaningfully engage with landscape.
  • Maximum size: 100cm (in any dimension).
  • Works may be:
    • On paper, board, or canvas
    • Framed or unframed

3. Presentation and Hanging

  • Due to the informal and inclusive nature of the exhibition, works may be displayed using:
    • Traditional hanging systems
    • Clips
    • Shelving
  • Artists must specify their preferred display method at submission.
  • The organisers reserve the right to adjust display methods where necessary.

4. Selection and Fees

  • Selected works will incur a £15 fee per artwork, payable prior to installation.
  • This contribution supports:
    • Installation costs
    • Opening event refreshments
    • Printed materials and promotion
  • Any remaining funds will be reinvested into future group activities.

5. Sales

  • All artworks will now be sold via one card machine at the exhibition.
  • All artworks will be sold via Bristol Plein Air Painters (managed by Helena Traill), all sales will incur a 5% admin fee – this covers card machine fees and time spent to prepare for selling. 
  • This has been decided for the benefit of the group, to ensure sales are easy for both artists and buyers.
  • If you do not want to sell at the exhibition, via one centralised system, you can put ‘Price on Application’ or ‘Not for Sale’ on the artwork label. 
  • When dropping off your artwork (times below), you can also bring prints, postcards, cards, sketches for other sale. These will incur the 5% admin fee, and will be at our discretion if they are included.

6. Insurance and Liability

  • This exhibition is independently organised and not a commercial gallery.
  • No insurance is provided for artworks.
  • All works are exhibited at the artist’s own risk.
  • The exhibition will be invigilated at all times while open to the public, and all reasonable care will be taken. However, the organisers accept no liability for loss or damage.
  • Artists are encouraged to arrange their own insurance where appropriate. If you are not currently insured, we suggest joining the Visual Artists Association, whose annual membership includes artist insurance:
    https://visual-artists.org/join/

7. Dates, Delivery and Collection

  • Submission Deadline: Tuesday 26 May 2026
  • Selection Announced: Friday 29 May 2026
  • Included Artists Questionnaire Deadline (this will be a questionnaire requesting final information about your taking part and artwork(s)): Monday 1st June 
  • Drop-off: 5–6 June 2026 12 noon to 6pm
    • Address (Helena Traill’s studio): Container 50, Willway Yard, Bedminster, Bristol, BS3 4BG. what3words: ///vital.front.span
  • Installation: 7 June 2026
  • Exhibition dates: 8–14 June (10am–5pm daily)
  • Collection:
    • Sunday 14 June from 5pm, or
    • Monday 15 June (full takedown)
  • Alternative arrangements may be made by prior agreement.

8. Artist Participation and Promotion

  • Artists included in the exhibition will be asked, where possible, to invigilate for a 2–4 hour slot during the exhibition week. Sign up here.
  • Events to take part in:
    • The Launch Party is on Tuesday 8th June at 6pm. Please try and come! There will be a wine bar by Natty and (chill) DJs! Please book free tickets here on Headfirst and make sure to share this around!
    • Sunday 14th June 2pm to 4pm will be a ‘Meet the Artists’ event, please do try and come if you can. Free tickets here on Headfirst. 
    • I will be hosting a short talk and demo, all about Landscape and Garden Paintings Inspired by the Impressionists. Free tickets here on Headfirst.
  • By submitting, artists grant permission for their work to be used in:
    • Promotional materials
    • Social media
    • Press
  • All images will be credited.

9. Organisation and Curation

  • The exhibition is organised and curated by the Bristol Plein Air Painters, led by Helena Traill.
  • Curatorial and organisational decisions will be made collaboratively where possible, by the Exhibition Working Group; however, Helena Traill retains final decision-making.

10. Contact

  • For any questions, please contact Helena Traill via enquiries@helenatraill.co.uk

Agreement

Submission to the exhibition constitutes acceptance of these Terms and Conditions.